Singapore
Document solutions
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Benefits at a glance
- Facilitate management of networked printing devices
- Optimise business resources
- Track and reduce printing costs
- Increase information security
- Make document filing and sharing easier
- Facilitate content management
- Personalise client mailings
- Store and retrieve faxes easily
Document solutions
If you are managing an office, chances are you and your employees are surrounded by stacks of paper. Information enters your office in a multitude of ways: faxes, letters, emails, brochures, and so much more. How do you ensure that critical information stay within sight? Or ensure that confidential information is only retrieved by, or sent to the right people?
Canon can improve your document management processes with a wide range of software packages that work seamlessly together with Canon’s multi-function devices. These solutions have already proven themselves in the field, creating tangible benefits for businesses across a wide range of industries. Now, let it help your business achieve optimal efficiency.
Latest case study
Managing Workflow, Optimising Cost
"Canon has proven itself to be a reliable and resourceful partner. It has gone out of the way to provide us with innovative solutions, and this has effectively relieved our employees to focus on higher-valued jobs that can better benefit our core business." Mr Francis Mook, Prudential Singapore's Director-Life Operations.
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Solutions
Enterprise content management
Challenges
Can employees manage information quickly and easily without mistakes?- Slow workflow process
- Extensive paperwork requires costly storage facilities
- Documentation errors impact relationships and tarnish the company’s image
Canon’s solutions
Open Text: a fully automated enterprise content management (ECM) solution.- Store, secure and utilise information content and assets
- Improved documentation tracking efficiency
- Reduced storage space for better use of expensive office space
- No more misplaced documents
Results
Improved documentation workflow with increased accuracy and productivity.- Greater efficiency and speedier response to clients
- Digitised documents save space and offer scalability
- Better business relationships and improved company image
Document security
Challenges
Is your business able to secure the information it handles?- Difficult to keep data about your business and clients confidential
- Maintaining transparency within the organisation is costly
- Inefficient methods of document storage
Canon’s solutions
Monitor data sent to and from multifunctional devices for security with the iW Secure Audit Manager.- Secure data transfer over the network
- Incompatibility notification
- Centralised management that is easy and cost-efficient to operate
- Scheduling for bandwidth user management
Results
Hardcopy document distribution security issued signed, sealed and delivered with impeccable results.- Reduce information security breaches or leakage
- Monitor and alert administrators when sensitive keywords are printed, faxed, copied or sent
- Complete content audit trail with proprietary image detection features for hardcopy transmissions from Canon multi-function devices
